EvalEase Privacy Policy
DRAFT · 20 October 2026 · Operator review required before publishing a final policy
EvalEase provides faculty evaluation services for independently created educational institutions. Institution administrators manage their school members and records.
Data collected
We process email address, account profile name, account verification, institution membership, student or employee identifier, course/year/section or department, class assignments, evaluation answers and optional comments, distinct completion receipts and audit records. Depending on enabled Firebase products, device tokens, crash logs and security signals may also be processed.
Purposes
We use data to authenticate accounts, approve members, restrict records by institution, administer and report on evaluations, prevent duplicate submissions, send notices, enforce security and diagnose issues.
Who may access data?
Approved institution administrators access school records according to their roles. Google Firebase provides authentication, database and optionally messaging, diagnostics and App Check services. Regions and data processing locations depend on the service and project configuration.
Evaluation privacy
Completion receipts are stored separately from evaluation responses, but student-written comments can include identifying information. Avoid sharing private information in comments.
Account deletion and retention
You may request deletion inside EvalEase or from this public website without reinstalling the app. You may also email ligwatanvan@gmail.com. Requests are reviewed and fulfilled manually after appropriate identity verification; they are not automatically completed. Associated identifiable account and membership data must be removed when deletion is fulfilled, except where lawfully retained for a disclosed reason. Anonymous/non-identifying faculty evaluation results may remain only where not linkable to an account. An institution founder may require a secure succession or closure process.
Security and questions
Access is restricted by institution and role using Firebase rules. For privacy requests, contact ligwatanvan@gmail.com. Never send account passwords over email.
Before publication, the operator must verify these statements against the live system, specify retention periods, and review relevant Philippine data-protection obligations.